Creating and Editing Companies
This article covers the creation and removal of companies, among other topics:
- Information barriers in FundApps
- Portfolios and Entities
- User View
Companies are used within FundApps to limit portfolio and entity visibility to users. This allows you to define which company's results are accessible per user. By default, your environment is created with a single top-level company that users and portfolios can be assigned to.
Admin users can add additional companies via the companies screen (Admin > Setup > Companies).
Information Barriers in FundApps
In your FundApps environment, information barriers take the form of limiting accessibility and viewing rights. This can be done by setting up companies and limiting access based on our user privilege model. You can read more about the different types of user permissions here.
To set up information barriers, you will need to set up different companies. In the example shown above, we have ‘FundApps’ as the top-level company, which has two companies that need to segregate information via information barriers - ‘FundApps AM’ and ‘FundApps AM USA’.
Once the lower-level entities have been set up, you will have to assign users and portfolios to them.
When creating a company, two fields are required:
- Parent Company
Users, portfolios, and entities can then be assigned to the new company.
User portfolio visibility is limited to portfolios of the company and its sub-companies. So for example "Company" has "Client A" and "Client B" sub-companies.
A user assigned to "Company" can see: portfolios for "Company", "Client A", and "Client B".
A user assigned to "Client A" can only see the portfolios assigned to "Client A".
When creating or editing users, you can assign them to a lower-level company, such as FundApps AM via the Company field.
Portfolios and Entities
For portfolios and entities, the lower-level company can also be assigned via the Company field. The steps to follow are: Portfolios & Entities > select an entity > under Basic Properties select the relevant company under Company.
Once that is done, and a positions file has been run, users with "FundApps AM" as their Company, are only able to view results for portfolios and entities with "FundApps AM" as their Company.
Users at the top-level company can see anything in the underlying companies; these users are usually admins. As these users can see everything across the platform, including all results, uploaded documents, and previous uploads, we recommend reviewing the number of persons who are given this level of access.
Users of the underlying companies that have information barriers in place can only see information relevant to that company. For example, users under ‘FundApps AM’ will only be able to see results, documents, and portfolios for that company only.
If you are a user at the top level and want to see exactly what users at a specific company can see, you can select the company in question from the Company dropdown.
While a company is selected, only the information visible at that company will be shown.
Special case: Documents
If users at the top level upload documents to disclosures of the underlying company, these documents will not be able to be downloaded/actioned by users of the underlying company. This information could contain sensitive information about the company as a whole and therefore viewing is prevented for those in the underlying company.
Q. How can I change the name of the Parent Company?
A. Please contact support specifying the name change and the Client Services team will action this.
Q. Should you reference the top-level entity of the top-level company within the aggregation structure of a subsidiary?
A. Yes, where information barriers exist and clients have set up a top-level company with a subsidiary (as indicated by FA Capital Partners in the picture highlighted directly above) when uploading a portfolio file for the subsidiary, the top-level entity should be referenced under the relevant portfolio ID columns. If a change in the aggregation structure from either the subsidiary or within the portfolios file upload from the top-level company, this will be reflected in both.
Q. Can users on the top-level company be restricted from viewing portfolios assigned to certain sub-companies?
A. No. The company setup works in a hierarchy structure manner which allows users on the top-level company to see all portfolios at its level and below.