The Task List
Rapptr is a task-based system, which means that any result/incident that requires a user to perform an action automatically generates a task in the system.
All tasks are associated with a specific NAV date and a deadline for completion. To view all tasks generated by Rapptr on a specific NAV date, the Results Screen is the place to go. However, if you want to see an overview of all outstanding tasks, the Task List is where you want to be at.
When the Rapptr engine processes a positions file it generates a span of different result types (Disclosure). Not all these different result types will create a task in the task list. Only the following result types count as tasks:
- Rules pending approval
In addition to tasks created by the different result types, we also release FundApps tasks into our clients' environments (e.g. re-running an end-of-quarter positions file after the release of the latest SEC 13F securities list).
The first 5 items in the task list will be displayed on the Dashboard of Rapptr, in the following order: Rules pending approval, Breaches, and Disclosure. To view all outstanding tasks, either click "See all" or go through the Results dropdown as shown below.
Using the Task List
The Task List is a cumulative list of all open tasks in the system. This means that until a task has been closed it will be in the task list, prompting the user to action the Task.
The Task List is ordered based on the deadline of the tasks. Tasks with the shortest deadline will be displayed at the top. Some tasks do not have a deadline or have an unknown deadline and these will always be top of the list. The result with an "Unknown due date" is an example: Issuer Limits disclosures, Short Selling Breaches, and Rapptr Control Rules.
In the Task List, it is easy to see if a user is assigned to the task and wherein the process the task is, as these are displayed next to each individual task. Further, the user has the ability to filter the tasks via the filter menu.
Everyday Use of the Task List
The Task List displays who is assigned to the task and wherein the process the task is. The Task List can also be filtered.
In order to use the Task List most effectively, we strongly recommend the following approach:
All users should carefully monitor the Task List for any new tasks. Tasks are arranged in order of deadlines.
Any new task should be first assigned to the appropriate Rapptr user. This allows delegation and clear lines of responsibility in audit trails. The comment function is useful for providing clear communication to other colleagues who oversee this disclosure.
Once assigned, the task should be investigated before any action is taken e.g. the rule and the assets in question should be scrutinised before a disclosure is made:
This usually involves analysing the rule or assets involved. For more in-depth analysis the memo should be read which can be accessed via the “Source” button which directs the user to the specific section on aosphere which contains the rule in question.
Based on the investigation, the assignee should accept (disclose) or reject the task.
Importance of Maintaining Your Task List
The Task List should be used as a to-do list for Rapptr users. It is critical that tasks are not ignored or sidelined, otherwise, it can prove to be an impediment to a smooth usage of the system.
Should Rapptr trigger a conservative disclosure that the user does not intend to disclose, we would strongly advise that the disclosure alert is "Rejected" which closes the task. We also discourage ignoring tasks. Having a messy Task List can result in missed disclosures - all tasks should be taken seriously and closed one way or the other.
Here at FundApps, we would always advise that by the end of the working day, the Task List should be empty.
Should anything still be unclear or would you like advice on how to maintain a clean and slick Task List, please feel free to send an email to firstname.lastname@example.org.